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What are the most common mistakes in the notarization process?
Based on the search results, some of the most common mistakes in the notarization process include:
1. Failure to require personal appearance: Notaries must ensure the signer is physically present, except in special circumstances like temporary pandemic measures allowing audio-video notarization.
2. Incomplete notarial acts: Notaries sometimes fail to fill in all required information, such as dates, signer’s name, or their own signature.
3. Improper identification verification: Neglecting to properly verify the signer’s identity using government-issued photo ID.
4. Using the wrong seal or stamp: This includes using an expired seal, a seal from another state, or applying the seal incorrectly (e.g., upside down, blurred, or partial impressions).
5. Performing the wrong notarial act: For example, only acknowledging a document that requires an oath or affirmation.
6. Incorrect venue information: Failing to accurately record where the notarization took place.
7. Not matching commission name: Notaries must use their name exactly as it appears on their commission when signing and sealing documents.
8. Using white-out: Attempting to correct errors with white-out instead of proper correction methods.
9. Leaving empty fields in the notary certificate: Skipping or failing to complete all required fields in the notarial certificate.
10. Notarizing for family members or having a financial interest: In many jurisdictions, notaries are prohibited from notarizing documents where they have a personal or financial interest.
